Merge branch '3444456-aqualls-revise-workspaces' into 'master'

Revise doc on groups and projects consolidation

See merge request gitlab-org/gitlab!73401

doc/architecture/blueprints/consolidating_groups_and_projects/index.md

@@ -139,7 +139,7 @@ The initial iteration will provide a framework to house features under `Namespac
 1. **Tier**: Is there any tier functionality that is differentiated by projects and groups?
 1. **Documentation**: Is the structure and content of documentation impacted by these changes at all?
 1. **Solution proposal**:
-   - Think big: This analysis provides a great opportunity to zoom out and consider the feature UX as a whole. How could you make this feature lovable based on the new structure, inheritance, and capabilities afforded by `Namespaces`? Is there any UI which doesn't comply with Pajamas? 
+   - Think big: This analysis provides a great opportunity to zoom out and consider the feature UX as a whole. How could you make this feature lovable based on the new structure, inheritance, and capabilities afforded by `Namespaces`? Is there any UI which doesn't comply with Pajamas?
    - Start small: What are the product changes that need to be made to assist with the migration?
    - Move fast: Prioritise these solution ideas, document in issues, and create a roadmap for implementation.
 
@@ -170,3 +170,7 @@ DRIs:
 | Design                       | Nick Post              |
 
 <!-- vale gitlab.Spelling = YES -->
+
+## Related topics
+
+- [Workspaces developer documentation](../../../development/workspaces/index.md)

doc/development/workspaces/index.md

@@ -9,87 +9,112 @@ description: "Development Guidelines: learn about workspaces when developing Git
 
 # Workspaces
 
-[Read more](../../user/workspace/index.md) about the workspaces initiative.
+The [Workspaces initiative](../../user/workspace/index.md) focuses on reaching feature parity between
+SaaS and self-managed installations.
 
-## Consolidate Groups and Projects
+## Consolidate groups and projects
 
 - [Architecture blueprint](../../architecture/blueprints/consolidating_groups_and_projects/index.md)
 
-Consolidate Groups and Projects is one facet of the workspaces initiative, addressing the feature disparity between
-groups and projects.
+One facet of the workspaces initiative is to consolidate groups and projects,
+addressing the feature disparity between them. Some features, such as epics, are
+only available at the group level. Some features, such as issues, are only available
+at the project level. Other features, such as milestones, are available to both groups
+and projects.
 
-There is feature disparity between groups and projects. Some features only available at group level (for example epics).
-Some features only available at project level (for example issues). And some features available at both levels
-(for example labels, milestones).
+We receive many requests to add features either to the group or project level.
+Moving features around to different levels is problematic on multiple levels:
 
-We get more and more requests to get one feature or another added to either group or project level. This takes
-engineering time, to just move features around to different levels. This also adds a UX overhead of keeping a mental
-model of which features are available at which level.
+- It requires engineering time to move the features.
+- It requires UX overhead to maintain mental models of feature availability.
+- It creates redundant code.
 
-This also creates lots of redundant code. Features get copied from project, to group to instance level with small
-nuances between them. This also causes extra maintenance, when something needs to be fixed. The fix is copied to
-several locations. This also creates different user experience for the same feature but in the different locations.
+When features are copied from one level (project, group, or instance) to another,
+the copies often have small, nuanced differences between them. These nuances cause
+extra engineering time when fixes are needed, because the fix must be copied to
+several locations. These nuances also create different user experiences when the
+feature is used in different places.
 
-To solve this we are moving towards consolidating groups and projects into a single entity, namespace. The work on this
-solution is split into several phases and is tracked in [epic 6473](https://gitlab.com/groups/gitlab-org/-/epics/6473).
+A solution for this problem is to consolidate groups and projects into a single
+entity, `namespace`. The work on this solution is split into several phases and
+is tracked in [epic 6473](https://gitlab.com/groups/gitlab-org/-/epics/6473).
 
 ### Phase 1
 
-Epic tracking [Phase 1](https://gitlab.com/groups/gitlab-org/-/epics/6697)
-
-Goal of Phase 1 is to ensure that every project gets a corresponding record in `namespaces` table with `type='Project'`.
-For user namespaces, type changes from `NULL` to `User`.
-
-Places where we should make sure project and project namespace go hand in hand:
-
-- Create project.
-  - Use Rails callbacks to ensure a new project namespace is created for each project.
-    - In this case project namespace records should have `created_at`/`updated_at` attributes equal to project's `created_at`/`updated_at` attributes.
-- Update Project.
-  - Use Rails `after_save` callback to ensure some attributes are kept in sync between project and project namespaces,
-  see [project#after_save](https://gitlab.com/gitlab-org/gitlab/blob/6d26634e864d7b748dda0e283eb2477362263bc3/app/models/project.rb#L101-L101).
-- Delete project.
-  - Use FKs cascade delete or Rails callbacks to ensure when either a `Project` or its `ProjectNamespace` is removed its
-  corresponding `ProjectNamespace` or `Project` respectively is removed as well.
-- Transfer project to a different group.
-  - Make sure that when a project is transferred, its corresponding project namespace is transferred to the same group.
-- Transfer group.
-  - Make sure when transferring a group that all of its sub projects, either direct or through descendant groups, have their
-  corresponding project namespaces transferred correctly as well.
-- Export/import project.
-  - Export project would continue to only export the project and not its project namespace in this phase. Project
-  namespace does not contain any specific information that has to be exported at this point. Eventually we want the
-  project namespace to be exported as well.
-  - Import creates a new project, so project namespace is created through Rails `after_save` callback on the project model.
-- Export/import group.
-  - As of this writing, when importing or exporting a `Group`, `Project`s are not included in the operation. If that functionality is changed to include `Project` when its Group is imported/exported, the logic must be sure to include their corresponding project namespaces in the import/export.
-
-After ensuring the above points, we plan to run a DB migration to create a `ProjectNamespace` record for every `Project`.
-Project namespace records created during migration should have `created_at`/`updated_at` attributes set to migration
-runtime. That means that project namespaces `created_at`/`updated_at` attributes don't match their corresponding
-project's `created_at`/`updated_at` attributes. We want the different dates to help audit any of the created project
-namespaces, in case we need it. We plan to run the back-filling migration in 14.5 milestone.
+- [Phase 1 epic](https://gitlab.com/groups/gitlab-org/-/epics/6697).
+- **Goals**:
+  1. Ensure every project receives a corresponding record in the `namespaces`
+     table with `type='Project'`.
+  1. For user namespaces, the type changes from `NULL` to `User`.
+
+We should make sure that projects, and the project namespace, are equivalent:
+
+- **Create project:** use Rails callbacks to ensure a new project namespace is
+  created for each project. Project namespace records should contain `created_at` and
+  `updated_at` attributes equal to the project's `created_at`/`updated_at` attributes.
+- **Update project:** use the `after_save` callback in Rails to ensure some
+  attributes are kept in sync between project and project namespaces.
+  Read [`project#after_save`](https://gitlab.com/gitlab-org/gitlab/blob/6d26634e864d7b748dda0e283eb2477362263bc3/app/models/project.rb#L101-L101)
+  for more information.
+- **Delete project:** use FKs cascade delete or Rails callbacks to ensure when a `Project`
+  or its `ProjectNamespace` is removed, its corresponding `ProjectNamespace` or `Project`
+  is also removed.
+- **Transfer project to a different group:** make sure that when a project is transferred,
+  its corresponding project namespace is transferred to the same group.
+- **Transfer group:** make sure when transferring a group that all of its sub-projects,
+  either direct or through descendant groups, have their corresponding project
+  namespaces transferred correctly as well.
+- **Export or import project**
+  - **Export project** continues to export only the project, and not its project namespace,
+    in this phase. The project namespace does not contain any specific information
+    to export at this point. Eventually we want the project namespace to be exported as well.
+  - **Import project** creates a new project, so the project namespace is created through
+    Rails `after_save` callback on the project model.
+- **Export or import group:** when importing or exporting a `Group`, projects are not
+  included in the operation. If that feature is changed to include `Project` when its group is
+  imported or exported, the logic must include their corresponding project namespaces
+  in the import or export.
+
+After ensuring these points, run a database migration to create a `ProjectNamespace`
+record for every `Project`. Project namespace records created during the migration
+should have `created_at` and `updated_at` attributes set to the migration runtime.
+The project namespaces' `created_at` and `updated_at` attributes would not match
+their corresponding project's `created_at` and `updated_at` attributes. We want
+the different dates to help audit any of the created project namespaces, in case we need it.
+After this work completes, we must migrate data as described in
+[Backfill `ProjectNamespace` for every Project](https://gitlab.com/gitlab-org/gitlab/-/issues/337100).
 
 ### Phase 2
 
-Epic tracking [Phase 2](https://gitlab.com/groups/gitlab-org/-/epics/6768)
+- [Phase 2 epic](https://gitlab.com/groups/gitlab-org/-/epics/6768).
+- **Goal**: Make `ProjectNamespace` the front entity to interact with instead of `Project`.
+
+In this phase:
+
+- Communicate the changes company-wide at the engineering level. We want to make
+  engineers aware of the upcoming changes, even though teams are not expected to
+  collaborate actively until phase 3.
+- Raise awareness to avoid regressions, and conflicting or duplicate work that
+  can be dealt with before phase 3.
 
-The focus of this phase is to make `ProjectNamespace` the front entity to interact with instead of `Project` .
 Problems to solve as part of this phase:
 
-- Routes handling through project namespace rather than project.
+- Routes handling through `ProjectNamespace` rather than `Project`.
 - Memberships handling.
 - Policies handling.
-- Import/export.
+- Import and export.
 - Other interactions between project namespace and project models.
 
-Communicate the changes company wide at the engineers level. We want engineers to be aware of the upcoming changes even
-though active collaboration of teams is expected only in phase 3. Raise awareness to avoid regressions, conflicting or duplicate work
-that can be taken care of even before phase 3.
-
 ### Phase 3
 
-Epic tracking [Phase 3](https://gitlab.com/groups/gitlab-org/-/epics/6585)
+- [Phase 3 epic](https://gitlab.com/groups/gitlab-org/-/epics/6585).
+- **Goal**: Feature parity between the namespace types.
+
+Phase 3 is when the active migration of features from `Project` to `ProjectNamespace`,
+or directly to `Namespace`, happens.
+
+## Related topics
 
-The focus of this phase is to get feature parity between the namespace types. Phase 3 is when active migration
-of features from `Project` to `ProjectNamespace` or directly to `Namespace` happens.
+- [Consolidating groups and projects](../../architecture/blueprints/consolidating_groups_and_projects/index.md)
+  architecture documentation
+- [Workspace user documentation](../../user/workspace/index.md)

doc/user/workspace/index.md

@@ -46,3 +46,7 @@ The following provide a preview to the Workspace concept.
 ![Admin Overview](img/Admin_Settings.png)
 
 ![Admin Overview](img/hardware_settings.png)
+
+## Related topics
+
+- [Workspaces developer documentation](../../development/workspaces/index.md)